Logistics

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Accommodations and events venue

All meetings and events are going to be held at:

    Amorita Resort
   Address : #1 Easter A.
   Lim Drive, Barangay Tawal
   Alona Beach,  Panglao Island
   Bohol 6340 Philippines
   Tel no : +63 (38) 502 9001 to 03;
   Fax no : +63 (38) 502 9002

   Accommodations for majority of the group are  booked at the Amorita Resort.

 

 

Some participants are booked at :

Panglao Regents Park Resort
Alona Beach, Panglao Island
Bohol 6340 Philippines
Tel. No : +63 (38) 502 4080 to 81

The Panglao Regents Park is approximately 500 meters from the Amorita Resort.
Please take time to read the House Rules of the resort where you are booked.

Contact details  of organisers

For logistics matters for the APC events :
Mylene Soto mylene AT apcwomen.org
Mobile no : +63 917 9 10 6517

For logistics arrangements for the Privacy International in Asia meeting:
Al Alegre alalegre AT fma.ph
Mobile no : +63 918 919 5020

For overall programme matters and Council Meeting:
Karen Banks  karen AT apc.org  and  Anriette Esterhuysen  anriette AT apc.org

For MDG3 Team meeting:
Janine  Moolman  jan AT apcwomen.org

For the Networking and Learning Forum Event:
Pablo Accuosto  pablo AT apc.org

For the  Yodigo workshop:
Karel Novotny  karel AT apc.org

Passports, visas, and letters for entry to the Philippines

Passports

International travelers must hold  a passport which is valid for at least six (6) months after the intended stay in the Philippines.

Visas Visa requirements to the Philippines vary depending on the nationality of the visitor.
Please refer to the Department of Foreign Affairs website.
In addition to this, you are advised to validate this information with the embassy of the Philippines nearest you.

Official letters to facilitate visa or entry to the Philippines

If you need any of the following : Visa endorsement letter for the Philippine embassy Official invitation Confirmation of hotel booking letter please write to Felix Lapuz flapuz@fma.ph , with a copy to : info@fma.ph  by 11 Feb 2011.

Yellow fever, malaria, rabies and dengue fever

Yellow fever

Our travel agent had advised that it is highly recommended that you bring your yellow fever certificates with you when you travel.
Because of the recent yellow fever outbreak in Uganda, immigration control at many transit points in Africa and Asia have become stricter.
You may call your airline for more information.

Yellow Fever vaccination is required for people living or have visited (at least a week before arriving to the Philippines) the countries which are on the watch-list of the World Health Organization (WHO) for incidence of yellow fever.

Yellow Fever vaccine should be taken at least 10 days before arriving in the Philippines and vaccination certificates should be presented at Immigration.
In accordance with article 68 of the International Health Regulations of the World Health Organization, a person who is presumed without a valid Yellow Fever vaccination certificate shall be quarantined upon arrival in the Philippines.
More info on yellow fever

Malaria

Malaria exists in some areas of the Philippines, but not in Bohol.

Rabies

There's a high risk of getting the rabies virus  by being bitten by domestic or stray dogs.  You may wish to take anti-tetanus and/or anti-rabies immunization.
To know more about the yellow fever, malaria and rabies situation in the Philippines, please go to the International Travel and Health Interactive map  of the World Health Organization : http://apps.who.int/tools/geoserver/www/ith/index.html

Dengue fever

Dengue fever, on the other hand,  is prevalent  in the Philippines and the best protection is to avoid being bitten by any of the 2 breeds of mosquitoes which transmit the dengue virus.They are considered “day-biting”  mosquitoes because of their beingactive from dusk till dawn.There is currently no vaccine available.

The best protection is to avoid mosquito bites  by wearing long-sleeved top or  long pants made from light material or  by using mosquito repellent.

International and domestic travels

APC is booking your international and domestic flights centrally. Suggested itinerary/ies and quotations will be  sent to you for your approval.

We have to work very closely on this because this is high travel season and tickets disappear and prices increase quickly.
Alternatively, you will be requested to book locally if we cannot find cheap fares for you. Then we can either pay you or your travel agency directly through bank transfer.

EVERYONE is required to hold a return ticket.

International Flights – Arrival and Departure Times

You are expected to arrive in Manila by 11h00 on the date of your arrival and depart from Manila between 14h00 to midnight on the date of your departure to make your domestic flight connections.

Domestic Flights

We are booking all domestic flights with Philippine Airlines (PAL) and you will travel from Manila to Tagbilaran City, Bohol Province, which is the nearest domestic airport to the venue. Flying hours will be about 1 hour and 20 minutes.

Preferred in-flight seats/meals, Check-in luggage, hand-carry  and baggage weight  allowance

Kindly request for preferred seats and meals from your airline before you travel.

At the airport check-in counter in your city of origin, please check-in your luggage up to Manila. Then claim it when you arrive in Manila.
You have to check-it in again at domestic airport.

Please note that you are allowed 20 kilos check-in luggage on the PAL domestic flights which were booked by Mylene.
If you have booked your own domestic flight online or through an agent, please inquire first how how many kilos of check-in  luggage you're allowed before packing  your suitcase.

The domestic airport customs will charge USD4 for every kilo of excess luggage.
You are allowed 7 kilos of hand-carry luggage for the domestic flights.

Arrivals  :  Airport Terminals, Airport Shuttle, Overnight Hotel in Manila

Airport terminals

The Manila Ninoy Aquino International Airport (NAIA) has 4 terminals which are about 1.5 to 2 kilometers from each other.

Passengers' access from one terminal to another is a bit complicated that's why I will request  you to remember only 2 terminals—Terminal 1 and Terminal 2.
Terminal 1 is used by all international flights like Cathay Pacific, Lufthansa, KLM and other airlines *except Philippine Airlines and Cebu Pacific*.
Most of you will arrive and depart for your international travels at Terminal 1.

Terminal 2 is used exclusively by Philippine Airlines (PAL) for its international and domestic flights.
This is where you will be taking your domestic flights to get to and from the venue.

Terminal 2 is also called Centennial Terminal as it was inaugurated during the Philippines' celebration of its 100th year of independence from Spain.
If your international flights are on PAL which lands on the North Wing of Terminal 2, you just have to go to the South Wing for your PAL domestic flights.  You do not have to take any shuttle if you're taking your domestic flight on the same day.

Drug trafficking is a grave and non-bailable offense in the Philippines.Do not accept anything from anyone at the airport.

Arriving in Manila and going to Tagbilaran on the same day

If you are arriving in Manila in time for your domestic connection to  Tagbilaran on the same day, please follow these steps :

  1. Proceed to the Immigration Area and submit your arrival card.
    The Immigration officer will stamp your passport with the date of your arrival and end-date of your authorized stay in the country.
  2. Go to the Baggage Claim Area  and get your luggage from the carousel.
  3. Proceed to the Customs Area and submit the Customs Slip to the Customs Officer.
  4. Go to the money changer booths and change foreign currency (USD, EUR, JPY, GBP) to Philippine Peso (PHP) for domestic airport tax of PHP200.
  5. Exit  from the Arrival Lobby and turn right to proceed to the Shuttle Service Loading Area
  6. Take the free airport shuttle and get off at Terminal 2.
    You have to check-in 2 hours before your departure time.
  7. Go to the South Wing of Terminal 2 and look for the domestic check-in counter for Tagbilaran.
    Check in your luggage and get your boarding pass.
  8. Pay PHP200 for airport tax and proceed to the boarding gate.

Arriving in Manila and was advised by Mylene to stay in overnight hotel

If you were advised by Mylene to stay in overnight hotel on the day of your arrival, please follow these steps :

  1. Proceed to the Immigration Area and submit your arrival card.
    The Immigration officer will stamp your passport with the date of your arrival and end-date of your authorized stay in the country.
  2. Go to the Baggage Claim Area  and get your  check-in luggage from the carousel.
  3. Proceed to the Customs Area and submit the Customs Slip to the Customs Officer.
  4. Go to the money changer booths and change foreign currency (USD, EUR, JPY, GBP) to Philippine Peso (PHP) for domestic airport tax of (USD5), dinner (USD12) and breakfast the next day (USD5).
  5. Exit  from the Arrival Lobby and look for the representative of the Nichols Airport Hotel .
    He will be holding a sign with your name written on it.
    Please show your voucher to the receptionist as you check in. The voucher which is on APC account includes the following :  accommodations on nights specified ; pick-up from the international airport when you arrive ; and drop off at Terminal 2 for your domestic flight to Tagbilaran.
     Meals are not included in the hotel payment.
    You will be given USD5 for breakfast & USD12 for dinner (when applicable) in Tagbilaran.
  6. Manila to Tagbilaran domestic flights on Philippine Airlines (PAL) – Terminal 2
  7. You have to be at the domestic check-in counter for Tagbilaran 2 hours before your flight departure time.
    Check-in your luggage and get your boarding pass.
    Pay PHP200 for airport tax then proceed to the boarding gate.

Airport transfers in Tagbilaran

Please look for the person/s holding the sign  “Amorita” or “Panglao Regents” at Tagbilaran Airport. They have a list of who to take to which resort.
Travel time from the airport to  the resort is about 30-45 minutes, depending on the traffic conditions.
Airport transfers are on APC account.

There are no ATMs and money changers at Tagbilaran airport.

Departures

Departing from Tagbilaran

Please bear in mind that on your departure date   : –if you are booked on  the 07h25  Tagbilaran- Manila flight, you have to leave the resort at  04h45; –if you are booked on the 10h45  Tagbilaran- Manila flight, you have to leave the resort at  08h00; –if you are booked on the 16h55  Tagbilaran- Manila flight, you have to leave the resort at 14h00; Check-in time is 2 hours before departure time.

Do not take sea shells and other marine stuff from the island. These are going to be confiscated at Tagbilaran airport.

You have to pay PHP20 for airport tax.

Departing from Tagbilaran and Manila on the same day or at past midnight If your flight from Tagbilaran  will connect with your international departure flight on the same day or a bit past midnight, please follow these steps when you arrive in Manila :

  1. Claim your luggage as you arrive in Manila and clear with customs.
    Note : If you are departing Manila on Philippine Airlines (PAL) as your carrier,  proceed  to the North Wing of Terminal 2 where PAL  international flights depart.
  2. If you are flying on other international airlines, go out of the Terminal 2 building and proceed to Bay 14 and take the free airport shuttle to Terminal 1.
  3. Check-in your luggage at least 2 hours before your flight or 3 hours for US-bound flights.
  4. Get your boarding pass, pay airport tax of PHP750, clear through immigration and proceed to the boarding gate

Departing from Tagbilaran and Manila on different days and advised by Mylene to stay at overnight hotel

  1. Claim your luggage as you arrive in Manila and clear with customs.
  2. Go out of the arrival lobby and a representative of the hotel will be there to meet and bring you to  Nichols Airport Hotel http://nicholsairporthotel.com.ph/index.php
  3. Please show your voucher to the hotel receptionist as you check in.
    The voucher which is on APC account includes the following :  accommodations on night/s specified ; pick-up from Terminal 2 when you arrive from Tagbilaran ; and drop off at Terminal 1 or Terminal 2 on your departure date from Manila.
    Meals are not included in the hotel payment.
    You will be given USD5 for breakfast & USD12 for dinner (when applicable) in Tagbilaran.
  4. On the day of your departure, please check-in your luggage at least 2 hours before your flight or 3 hours for US-bound flights.
  5. Get your boarding pass, pay airport tax of PHP750, clear through immigration and proceed to the boarding gate.

Participants' costs & claims for reimbursements

The following costs will be released onsite based on actual amount on receipts presented:

  1. Visa and processing fee, if any
  2. Airport  transfers – city of origin
  3. Airport tax – city of origin
  4. Airport taxes : Manila-Tagbilaran – PHP 200; Tagbilaran-Manila – PHP 20; International departure in Manila – PHP 750
  5. Travel and onsite per diems including meals for overnight hotel stay

Please write your name at the back of each of the receipts and put them in the envelope.

You will be requested to sign for your per diems.

APC will pay for accommodations and meals during workshop days. Extra days not related to availability of flights are on participants' account.

Meals & per diem

Meals are provided during the event  days: lunch, two tea breaks. Breakfast is already included with the accommodations.

You will be given per diem for your dinner except on 19 March which is the group dinner night.

For the travel days, additional per diem will be calculated based on actual date/time of arrival and departure and, if applicable, will be included for the individual concerned.

We will try our best to take your dietary and health needs into consideration provided you have completed the online survey in Feb.

Personal expenses

Telephone calls, laundry, fax, use of the mini bar, and all other personal expenses such as additional drinks, meals and room service MUST be borne by the individual concerned. APC will not cover these charges.

Internet connection is complimentary in some areas of the venue.
Do bring along your own medication for all your known needs.

Local currency & foreign currency exchange

The Philippine Peso (PHP) is the local currency and the current exchange rate is approximately  USD = PHP  43.20 There are money changing booths  near the customs area  at the  NAIA Terminals 1 and 2.

Local currency can be drawn from the ATM near the events venue.

Major credit cards are accepted by some of the nearby restaurants.
There is no ATM or money changer at Tagbilaran airport.

Climate

Average temperature is between 21 to 32 degrees Celsius. Humidity is high.
Sometimes, we do have heavy showers and thunder storms in the evenings.
Before you travel, you may want to check the weather forecast at http://weather.yahoo.com/

Clothing

We suggest that you bring light and loose cotton clothing.  A light  sweater will come in handy on chilly nights.

Of course, swimming costumes, sunblock and sunglasses and hats if you burn easily.
You may bring your own snorkel, masks and goggles.

Electricity

Electric supply is on a 240-volt 50-cycle system.

The Philippines uses the Type A plug and outlet which has two blade prongs  http://electricaloutlet.org/type-a  .
The Type C  with two round  pins http://electricaloutlet.org/type-c   is becoming common.

Please bring your own adapters.

Internet connectivity & mobile phones

There is wireless internet connectivity in the resorts though in limited areas only.
Sarah, Cheekay and Bobby (the wi-fi team) are doing their utmost best  to ensure that we have wi-fi in most of the events areas and accommodations.

If you wish to buy a local SIM for your mobile phones, the cost is USD 2.50. To send an SMS abroad would cost USD .50.

A mobile phone provider will set up a booth in the venue to sell SIM cards and charge cards.

The country code for the Philippines is +63.

Where to eat & shop

There are many restaurants and some souvenir shops along the beach and convenience stores near the resorts.

Other useful information

For more information about the Philippines and Bohol,  please visit these websites: